The vision of Brinks is to be the most respected worldwide leader in security solutions. One of its activities, is to install and maintain access, security and alarm systems for banks, supermarket, warehouses, and owners of large estates.
One recurrent item in the security world, is that customers want to be sure their security systems are operational 24h/7. So the need to be informed about everything is high. Communication is key. Because everything was done on paper, communication flows were slow, offering full and real-time transparancy was difficult. Each time there was a security issue somewhere, it took a lot of time to collect all the papers and information to inform the customer after sales service to maintain a full working security system day in day out, was done according to contract agreement.
All this was even a bigger problem for any intervention happening in the WE. Our field technicians were called and acted promptly. But when customers called the office Monday morning, the back-office was not informed yet of the issue. Paper work arrived much later….
This system was not sustainable anymore. Brinks needed a system that could give real-time overview and insight in every field service process, and that could inform customers in real-time about every field service activity: past, current and future.
Another painpoint was to be able to repair any security system at first visit. A security system that is down, is already a bad situation. A technician that has to drive back to the office to pick up some missing parts to repair the broken system, is an additional problem. It prolounges the time the security system is down. Managing van stock and knowing what parts need to be replenished, was a key request from the Service Managers at Brinks.
“Odyssee Field Service brings us real-time overview of all our security services in one single system.”
Integrated Security Solutions Manager
The number one benefit of Odyssee Field Service, is that the full service process is inside one system. Everyone has a real-time view on every process. Technicians on site work offline, but as soon as their smartphone have an online connection, all the information is automatically synchronized in both directions. Back office is informed where a technician is, what the status of the work order is and can immediately access the service report seconds after completion.
Customers are also informed. Work order flows can be fully configured in Odyssee, allowing to implement not only planning and completion flows, but also communication flows. Emails or TXT messages, reminders, … Customers are automatically informed of every step we want to communicate about. They as well receive the work order approval seconds after the technician left.
Insurance companies play a significant role in the security business to reduce risk. In this case the financial risk. And to verify the customer is applying all the security measures required by the insurance company, they ask a lot of documents about the installation, maintenance and repair of the access, security and alarm systems. Through a customer portal, the customers from Brinks have now access to the full work order history. Thanks to a detailed document search engine, they can find any inspection, repair or certification document or any picture an insurance company would require. Within minutes.
Brinks has a specific logistics flow to manage the van stocks. With Odyssee Field Service, it is possible to see which parts have been used for what type of equipment, giving real-time insight in van stock situation and velocity. Van stock is now replenished in time, reducing the time-to-repair significantly.